Shipping your vehicle across state lines is a major milestone in any relocation or car-buying journey. While the logistics team at Pre-Owned Auto Logistics handles the heavy lifting of the drive, the success of the trip often starts in your own driveway.
Think of vehicle preparation not just as a “to-do” list, but as an insurance policy for your peace of mind. A well-prepped car ensures a faster inspection, a safer transit, and a seamless delivery.
Here is your comprehensive guide to getting your vehicle road-ready for professional transport in 2026.
1. The Clean Slate: Wash and Inspect
It might seem counterintuitive to wash a car that’s about to travel on an open trailer, but cleanliness is the foundation of a professional shipment.
- Exterior Wash: A clean car allows both you and the driver to see every inch of the paint and body. Dirt and grime can easily hide small scratches or dings.
- Interior Vacuum: While you’re at it, clean out the inside. This isn’t just for aesthetics; loose debris can shift during transit and potentially scuff interior surfaces.
2. Document Like a Pro
Once the car is sparkling, it’s time for the “Before” photos. In the rare event of a claim, your documentation is your best friend.
- High-Res Photos: Take clear, dated photos of all four sides, the roof, and the undercarriage. Don’t forget close-ups of any pre-existing imperfections.
- Odometer & Dashboard: Snap a photo of your current mileage and your dashboard to confirm no warning lights were on at the time of pickup.
- The Bill of Lading (BOL): When the driver arrives, they will perform an inspection. Compare their notes with your photos and ensure the BOL accurately reflects the car’s condition before you sign.
3. The “Quarter-Tank” Rule
Weight is a critical factor in auto transport pricing and safety. A full tank of gas adds significant weight to the carrier’s load—often hundreds of pounds when multiplied by 10 cars.
- Keep it Low: Aim for about 1/4 tank of fuel. This is enough for the driver to load and unload the vehicle safely without adding unnecessary bulk to the trailer.
- EV Considerations: If you are shipping an Electric Vehicle (EV), aim for a 50% battery charge. This ensures the battery remains healthy during transit while keeping the weight manageable.
4. Personal Effects and “Hidden” Cargo
It’s tempting to use your car as a giant moving box, but this is a major “no-go” in the industry.
- Remove All Personal Items: DOT regulations strictly prohibit carriers from transporting “household goods” inside vehicles. Items like clothes, sports equipment, or electronics are not insured and add weight that can lead to fines for the driver.
- Toll Tags and Parking Passes: Remove your E-ZPass or other toll transponders. If left in the car, they may be triggered by toll gantries as the truck passes through, racking up charges on your account.
5. Secure the “Extras”
If your car has aftermarket modifications or loose parts, they need to be secured or removed to prevent wind damage.
- External Accessories: Remove bike racks, luggage racks, and custom spoilers.
- Antennas: Retract or unscrew any non-permanent antennas and place them in the trunk.
- Mirrors: Always fold in your side-view mirrors to give the car a slimmer profile on the rack.
6. A Quick Mechanical Physical
Even though your car is being carried, it still needs to be “roadworthy” for the loading process.
- Check for Leaks: A car leaking oil or brake fluid can drip onto the vehicles parked below it on the trailer. If your car has a known leak, inform your logistics coordinator so they can place it on the bottom row.
- Battery and Tires: Ensure your battery is charged and your tires are properly inflated. A car that won’t start or has a flat tire is considered “inoperable” and requires specialized winching equipment (and usually an extra fee).
The Final Step: Handing Over the Keys
When the day of pickup arrives, have a spare set of keys ready. You keep your primary set; the driver only needs a set that operates the ignition and the doors/trunk.
At Pre-Owned Auto Logistics, we treat every vehicle with the care it deserves, but your preparation is what makes our job—and your experience—truly effortless. By following these steps, you’re ensuring that your vehicle’s journey is as safe as it is efficient.
Have questions about a specific modification or a unique vehicle? Contact our team today or get an instant quote to start your stress-free shipping experience.